Does anyone know what is looked for when the people come and do the pre-inspection?  I am curious about what to expect.

Move-Out Process

OFF-BASE HOME

Step 1

Visit FISC Outbound Personal Property Office

Upon receiving PCS orders, call DSN 243-7061 to schedule an appointment with FISC Outbound Personal Property Office with copy of your orders to schedule HHG pack out and move dates. Go to Step 2, once you have received your HHG pack out dates.

Step 2

Contact Housing Welcome Center

Call the Housing Welcome Center at DSN: 243-8834, 8848 or 9037/ commercial: 046-816-8834, 8848, 9037 to schedule your termination appointment with a counselor.

** The termination appointment date should be scheduled at least 10 days prior to your check out inspection as stipulated in your lease agreement. If you are in Rental Partnership Program (RPP) unit, 30 days prior vacate notice is required.

Step 3

Scheduled Appointment

Visit the Housing Welcome Center (Bldg. 1441) with a set of new PCS orders for your appointment made in Step 2.

As part of your termination the following will be scheduled during this appointment as applicable:

1. Disconnection of Navy loaner appliance by Tokyo Gas (fee to Tokyo Gas: ¥4,000 - ¥15,000)

2. Navy loaner furniture/appliance pick up

3. Termination of utilities (gas, electricity, water – you will be required to pay amount based on meter readings)

4. Final/Check-out inspection with agent/owner (you may request a housing inspector be present)

NOTE: You (or your representative with a Power of Attorney) must be present at your off base home for the above scheduled appointments.

Step 4

Final Check-Out Inspection

Attend the scheduled appointments made in Step 3.

Step 5

Statement of Release

Upon clearance of the final inspection, both you and the agent/owner will sign the ‘Statement of Release’ form and copies must be provided as follows:

1. Pink copy to the agent/owner

2. Yellow copy to the Housing Welcome Center

3. Original…

Military - to PSD or Ship’s Disbursing Office to terminate Overseas Housing Allowance (OHA)

Civilian – to your HRO/Finance Office to stop Living Quarters Allowance (LQA)

Note: Security deposit will be refunded when your off base home is cleared. Damages and/or cleaning fees (if required) will be deducted from your security deposit and the agent/owner will indicate the amount of refund on the Statement of Release form. If you do not agree with the amount, please do not sign the Statement of Release. Please contact the Housing Welcome Center.

ON-BASE HOME

Step 1

Schedule a pack-out date

Upon receiving PCS orders, schedule a pack-out date with FISC Outbound Personal Property Office located at Bldg. 5013, DSN 243-7061 with a copy of your orders. Go to Step 2 once you have received your HHG pack out dates.

Step 2

Intent to Vacate form

Visit your local Housing Office with a copy of your orders to fill out an Intent to Vacate Form at least 30 days prior to the estimated vacate date, preferably upon receipt of detaching orders. Approximate dates are acceptable for the purpose of completing the vacate forms. Once you receive a confirmed flight date please contact your local Housing Office to update your Intent to Vacate form to schedule your final inspection.

Yokosuka: 243-6784

Ikego: 246-8027

Negishi: 242-4250

Step 3

Final Check-Out Inspection

Attend the scheduled appointments made in Step 2. Command Check-out card must be signed at the Final Inspection.

Step 4

Reinstate OHA/LQA

Military: Upon clearance of government quarters, you will receive 2 copies of BAH Memorandum and 2 copies of Clearance slips to submit to detaching and gaining Disbursing Office.

Civilian: Upon clearance of government quarters, you will receive a copy of Military Pay Order (DD-114) and a Clearance slip to submit to HRO Yokosuka.

*******IMPORTANT**********

Termination of Telephone and Internet:

Contact the Base Communication Office (BCO), Bldg. C-20, room 103 at DSN 243-5847 with a set of your new PCS orders. Please be advised that final bills require two (2) business days to process.

Termination of Military Access Service (long distance) & Cellular Phone Service:

Contact AT&T at 241-4242 located in the NEX Car Rental Building #J-196.

Renting pots, pans and bed sheets, Contact the Community Center at 243-6713.

Navy Lodge Reservations:

We recommend you make reservations as early as possible since your desired TLA/TQSE accommodations may be full. One-day maximum temporary lodging allowance is authorized unless arrangements for departure transportation dictate lodging requirements of more than one day. For pet owners, Contact the Kennel for reservations at 243-4530.

The inspection when you leave is just like when you move in to the property.

Do you remember when you moved in, and you had to fill out a form for all the discrepancies?

You signed it, the housing agency agent signed it, and you had to leave a copy with the housing office onbase.

Basically they will go through and see if there is any damage, or things that they will try to charge you.
They will usually take the expenses and fees from your security deposit.

One advantage that you have is the ONBASE HOUSING OFFICE.

If you do not agree with something, you can always attest to those damages, and complain that they were there before you moved in.

Its important that when you move into a property OFFBASE you write down every single thing.

In Japan, they actually have private companies that you hire that know all the laws and rules that agencies can charge you for. The base should know all these rules, since they have to deal with move-out departures almost daily.

I would recommend you clean the house as if you moved in, and it was in the same condition before you moved in.

Homes has great things that will help you touch up paint, holes, cracks in wood, etc..

Thanks for the advice, Adam. It is SPOT-ON. I did all of those things. I'm just waiting around for two weeks to pass so I can do the final checkout.

It has gone swimmingly so far. I mean it has been painless and quick and oh so professional (the Housing Office was especially awesome and detailed).

She said over and over again, "if you do not agree with the agent's assessment of the checkout, do not sign the form. Instead come to the Housing Office." Sweeeeet. Giving myself 3 week buffer in case my snake-in-the-grass agent tries to pull any fast ones.

She said over and over again, "if you do not agree with the agent's assessment of the checkout, do not sign the form.

This is exactly correct!

The moment you sign the form, your agreeing that they can take those damages and have them replaced.

The form your signing doesnt state prices it just says, you agree to these additional damages.

So if they go out and hire someone to fix the damages and your Security deposit doesnt cover all the expenses you would have to pay for the remaining amount above.

Japan has had several criminal companies do the wrong thing when it comes to Inspections when people leave properties and businesses.

In the Japanese society, they usually require 10 months security deposit for a business/office space.
So imagine your rent being 150,000 yen x 10 months. You have to give them 1.5 million yen up front. (estimate $15,000). Anyhow, you leave the office space, and there are tons of things they have written down that they say you damaged... There might not be anything, but they just say you did anyhow, because they want to keep as much as they can of your security deposit. Never think they want to give it back. In the Japanese society and you dont have the BASE HOUSING OFFICE to protect you, you must go through official companies that WILL PROTECT you.

The housing agents really dont want to get on a bad relationship with the base, so they usually dont over charge the base members, but it does happen from time to time.

If you arent attached to the base, its an entirely different ball game.

You have to COVER YOUR A$$...

I have had some people I know learn the hard way.

I already know all of the steps.. what I was curious about was what the people look for when they show up at my place.. mold on the doors? cracks in the walls? dirt? whatever else.

nm, saw the second comment you left, thanks for responding.